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Transactions record everything that moves in or out of a batch — chicks, feed, and medicine. There are six types, all built the same way, so once you’ve learned one you’ve learned them all.

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The six transaction types

TypeDirectionDefault labelCovered in
Bird PurchaseChicks in from a hatcheryBird PurchaseChick placement
Bird SaleGrown birds out to a traderBird SaleLifting & bird sale
Feed PurchaseFeed in from a supplierFeed PurchaseFeed transactions
Feed TransferFeed moved between batchesFeed TransferFeed transactions
Medicine PurchaseMedicine in from a supplierMedicine PurchaseMedicine transactions
Medicine TransferMedicine moved between batchesMedicine TransferMedicine transactions
Your company may have renamed these in Company Settings. The action is unchanged — this guide always uses the default names above.

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What every transaction has

Transaction create form
Header fields:
  • Farmer / Batch — the batch the transaction belongs to.
  • Date — defaults to today.
  • Contact — the supplier (purchases), trader (bird sale), or destination farmer (transfers). For transfers, leaving it blank means godown (your own store).
  • Reference No. — invoice/order number.
  • DC Number — delivery challan number.
  • Status — see below; defaults to Completed.
  • Remark — optional notes.
Line items (Transaction Details): one or more rows, each with:
  • Product, Unit, Quantity, Rate, and a calculated Amount.
  • A Total Amount is summed at the bottom.
Add rows with New line item; use the clone/reorder/delete controls on each row.
Picking a product auto-fills its unit and pre-fills the rate from the product’s default price. Change either as needed — switching the unit re-calculates the rate so the value stays consistent.

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Transaction status

StatusMeaning
CompletedThe default. Counts towards stock, costs, and reports.
Processing / ShippedIn-progress states that still count towards calculations.
PendingA placeholder that is ignored in stock and report calculations.
For everyday entry, leave the status as Completed.

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How transactions affect stock & cost

  • Purchases add stock to the batch (birds, feed, or medicine) and record a cost (quantity × rate).
  • Sales reduce bird count and record revenue.
  • Transfers move stock from one batch to another (out of one, into the other) and carry no rate — they’re a stock movement, not a purchase.
These feed the batch’s Stock tab, the cost lines used in GC calculation, and the production/financial reports.
Transfers don’t ask for a rate or amount — the cost stays with the original purchase. Only purchases and sales carry money.